Create Projects For Each Key Goal
Todoist lets you organize your tasks into projects, making it easier to track your progress and manage your work more efficiently. To get the most out of this feature, create a separate project for each major goal in your work or personal life. For example, you could have projects like “Work”, “Family”, “Learning”, and “Personal Projects”. This helps you focus on each specific goal and not get distracted by unrelated tasks.
When creating projects, you can use colors and icons to differentiate different projects, creating an intuitive and easy-to-manage interface. This not only helps you keep track of your work better, but also brings a sense of excitement to managing your daily work.
Use Labels and Filters to Optimize Task Management
Labels and Filters are two powerful tools in Todoist that help you manage your tasks more systematically. Labels allow you to assign keywords to each task, such as “Urgent”, “Meeting”, or “Email”. When you have a lot of tasks to manage, using labels makes it easier to categorize and find them quickly.
Filters let you create task lists based on specific conditions. For example, you can create a filter to show all tasks due this week, or tasks with a high priority. Filters help you focus on your most important tasks and manage your time more effectively.
Set Up Repeating Tasks For Regular Jobs
In Todoist, you can set up recurring tasks for things you need to do on a regular basis. This is useful for daily, weekly, or monthly tasks, such as “Check email daily,” “Weekly team meeting,” or “Monthly report.” When you set up a recurring task, Todoist automatically creates a new task after you complete the current task, so you never miss a beat.
To create a recurring task, simply add a keyword like “daily,” “weekly,” or “monthly” to the due date when creating or editing the task. This makes it easier to manage recurring tasks and reduces the stress of having to remember too many tasks at once.
Use Priority Mode to Manage Important Tasks
Todoist lets you set a priority level for each task, making it easy to see which tasks need to be completed first. There are four priority levels in Todoist: Level 1 (red) for the most important tasks, Level 2 (orange), Level 3 (yellow), and No Priority (white) for less important tasks.
By using this feature, you can prioritize your tasks, focusing on urgent tasks first and completing less important tasks later. This helps you manage your time more effectively and ensures that you don’t miss out on important tasks.
Use Reminders to Stay on Track
The Reminders feature in Todoist is a great tool to make sure you don’t forget any important tasks. You can set reminders for each task, and Todoist will send notifications to your device at the time you choose. This helps you stay on top of your work and not miss deadlines.
Reminders are useful for time-sensitive tasks, such as important meetings, calls, or events that need to be remembered. By setting reminders, you can rest assured that you won’t miss any tasks during the day.
Track Progress With Karma
Todoist offers a reward system called Karma to track your progress. Every time you complete a task or reach a daily/weekly goal, you earn Karma points. This system not only helps you track your progress, but also motivates you to get more done.
You can view your Karma score in the “Productivity” section of the app and track your achievements. This helps you stay motivated at work and always aim to improve your performance.
Work management
Todoist is a powerful task management tool, and with the tips and tricks above, you can get the most out of the app to stay organized and productive. From creating projects, using labels and filters, to setting recurring tasks and managing your time with the priority feature, Todoist will help you stay organized in your work and daily life.
Start applying these tips to your daily work and discover the difference Todoist can make to your productivity!
